Create a name reference
List source names, established Latin-script spellings and name order. Former names, maiden names and name changes should follow the documents, not be erased for apparent consistency. Check recipient requirements before adding explanatory notes.
Distinguish historic and current names
An institution’s name on a certificate normally needs to reflect the document as issued. A later merger or name change should not silently replace the original. Any requested explanation should be distinguishable from the translation itself.
Check key fields across the set
Compare dates of birth, document numbers, qualifications and places across the set. Inconsistencies between originals should be referred to the applicant rather than corrected by the translator to make the documents match.
A checklist for your brief
- Passport name spelling
- Previously submitted translations
- Written recipient instructions
A common question
Can an error in the original simply be corrected?
Not silently. Check the original and the recipient’s requirements, then determine whether the issuer should correct the document or an appropriate note is needed.
This guide supports project preparation and communication; it does not replace legal, financial or specialist technical advice. Service scope, recipient requirements and delivery arrangements must be agreed for the specific project.
