Start with the purpose and scope
Entity information for business partners
When introducing the company to a partner, distinguish its registered name from its promotional name. Check the identification code and registered address to prevent inconsistent translations from causing confusion about the entity.
Language support for supplier profiles
Prepare the translation accompanying supplier information forms, checking entity type, establishment date and business scope so staff can trace the information back to the licence fields.
Maintaining company document versions
After registration details change, identify updates to the name, address and other fields and align the target-language wording, providing a reference for checking subsequent company documents.
Which pages and files should you prepare?
| Material | Scope to confirm | Preparation and checks |
|---|---|---|
| A complete, legible licence image | Provide every licence page to be translated, including page edges, registration fields and legible seal text. | Check that code characters, long addresses and the final line of the business scope are not cropped or obscured by glare. |
| Existing company name references | Supply the company name already used in the target language and its source, such as a contract cover page or formal company material. | Distinguish brand names and short names from the entity name, and confirm which wording should appear in the translation. |
| Registration version and change references | Identify the date of the current licence file. If comparison is needed, provide the older version and label it as reference material. | Compare addresses, registration dates and named representatives to avoid combining fields from different versions. |
| Delivery layout and field mapping requirements | Specify the target language, monolingual or bilingual layout, and whether a separate field comparison table is required. | Include any wording or format instructions supplied by the recipient so their relevance to this document can be checked. |
Review focused on the document details
Entity name and identification fields
Check the entity name and identification code character by character, using the client's naming references to confirm the translation. Distinguish short and full names, and verify consistent spelling in headings, body text and accompanying tables.
Address hierarchy and ordering
Break the source address into administrative divisions, street and building numbers, floors and room numbers, then apply a consistent target-language order. Retain identifying numbers and letters. Raise queries about unclear place names instead of completing the address by assumption.
Meaning and grouping within the business scope
Use the source punctuation and qualifiers to separate business activities, checking parallel items, parenthetical notes and exclusions. Verify specialist terms against the company's business context, without shortening or broadening the source meaning for the sake of brevity.
Source-to-translation page correspondence
Check the placement of dates, entity type and legible seal text, and record unclear or missing content. Before delivery, verify the file version and page completeness so readers can locate the source field corresponding to each translated item.
Agree the deliverables before work begins
Electronic translation
Agree PDF, Word, Excel or other formats, editability, page order and file naming. Confirm any page-by-page source correspondence before work starts.
Statements, signatures and stamps
If the recipient requires a translator statement, signature, contact details, stamp or a particular qualification, share the checklist first so the supporting set and responsible provider can be checked.
Paper copies and shipping
Agree copies, binding, source-reference pages, address and shipping milestones. Translation, supporting formalities and transit are planned separately.
Translation, notarisation, Apostille and consular legalisation are distinct stages. Check the recipient checklist to establish which stages and document combinations are needed for the intended submission.
Check credentials and document quality
See the company profile for SENIOR TRANS credential and association information. Check the holder, scope and statements or supporting work needed for this assignment before engagement.
View professional credentialsA clear path from files to feedback
Describe the files
Provide clear files or a redacted sample, with languages, purpose, volume and timing.
Agree the scope
Confirm main text and annexes, review, formats, supporting work, price and delivery.
Translate and review
Check fields, terminology, figures, dates and cross-document relationships.
Deliver and follow up
Deliver against the list and consolidate feedback; assess new source versions or added files separately.
Questions before you commission the work
What references should we provide for an existing English company name?
Provide the full spelling and a source showing its use, and explain whether it identifies the entity, a brand or an internal short name. We check it against the registered name. If several versions exist, we list the differences and ask the company to confirm the wording before applying it throughout.
Can a phone photograph be used as the translation source?
You can send a complete photograph for an initial assessment. All text must be readable, with all four corners and every field included. If glare affects the code, the last line of the business scope or a seal, we identify the area that needs another photograph. We do not guess unclear characters or substitute an older document.
Can an earlier translation be updated after the licence changes?
Provide the current licence and the earlier translation, marking the old file as a comparison reference. We check both changed and apparently unchanged fields and identify naming or address terms that need updating. Once the differences are confirmed, we update the translation and distinguish the versions and their sources in the delivery record.
Can only the main activities in a long business scope be translated?
A complete licence translation should correspond item by item to the agreed source content; a business summary should not be presented as a full translation. If a shorter introduction is also needed, it can be prepared separately with its scope clearly identified. The complete translation retains activities, qualifiers and parenthetical notes so the two documents are not confused.
Describe the documents and request a quote
Share the languages, volume, purpose and preferred timing to confirm the scope, price and delivery. Complete files can follow once the transfer method is agreed.
Review the prepared brief before choosing email, or call us directly. Nothing is sent automatically.
