Start with the purpose and scope
Explaining business authorisation across languages
Align the parties' details, authorised matters and limitations so teams working across languages can understand the arrangements without the translation widening the authority stated in the source.
Supporting documents for a specific project
Align referenced project and contract names and numbers, and check attachments against the body so readers can connect specific authorisations to the relevant business materials.
Reviewing updated authorisation wording
Compare old and new wording for the representative, matters and duration, highlighting changes to limitations and dates so the company can check that the translation has been updated accordingly.
Which pages and files should you prepare?
| Material | Scope to confirm | Preparation and checks |
|---|---|---|
| The complete final power of attorney | Provide the title, authorisation text, signature fields and attachment notes, and identify any wording still being revised. | Confirm whether the source is a signed copy or an unsigned draft so their blank and completed fields are not mixed. |
| Identity and naming references for both parties | Provide accurate names and target-language spellings for the principal and representative, with references for identity fields where needed. | Check personal name order, full entity names and identification numbers, providing the fields required for the agreed scope. |
| Authorised matters and referenced documents | Include referenced contract titles, project numbers or attachments so specific names can be translated consistently. | Distinguish source actions such as signing, submitting and communicating, and identify the object of each action. |
| Duration details and delivery requirements | Specify the target language and comparison layout, and supply source wording about dates or event-based conditions. | Preserve the status of uncompleted fields. Include the recipient's original format instructions, if any, for comparison. |
Review focused on the document details
Parties and pronoun references
Check the principal's and representative's full names and identity fields, including references such as 'the company', 'I' and 'its'. Review long sentences involving multiple parties in smaller units to ensure the actor and recipient of each action match the source.
Scope and limiting language
Check each authorised action, its object and limiting expressions such as 'only' and 'must not', preserving the distinction between listed items and general wording. Raise queries about unclear boundaries instead of widening or narrowing the scope through stylistic editing.
Duration conditions and event wording
Check date order, date formats and durations expressed by reference to events, distinguishing fixed dates from conditional wording. Flag blank dates, handwritten additions and inconsistencies for confirmation, preserving the source's information status in the translation.
Signature fields and attachment correspondence
Check signatory names, titles, dates and attachment numbers, distinguishing printed text from legible signature or seal annotations. Do not turn a signature image into a guessed name, and verify that attachments contain the items referenced in the body.
Agree the deliverables before work begins
Electronic translation
Agree PDF, Word, Excel or other formats, editability, page order and file naming. Confirm any page-by-page source correspondence before work starts.
Statements, signatures and stamps
If the recipient requires a translator statement, signature, contact details, stamp or a particular qualification, share the checklist first so the supporting set and responsible provider can be checked.
Paper copies and shipping
Agree copies, binding, source-reference pages, address and shipping milestones. Translation, supporting formalities and transit are planned separately.
Translation, notarisation, Apostille and consular legalisation are distinct stages. Check the recipient checklist to establish which stages and document combinations are needed for the intended submission.
Check credentials and document quality
See the company profile for SENIOR TRANS credential and association information. Check the holder, scope and statements or supporting work needed for this assignment before engagement.
View professional credentialsA clear path from files to feedback
Describe the files
Provide clear files or a redacted sample, with languages, purpose, volume and timing.
Agree the scope
Confirm main text and annexes, review, formats, supporting work, price and delivery.
Translate and review
Check fields, terminology, figures, dates and cross-document relationships.
Deliver and follow up
Deliver against the list and consolidate feedback; assess new source versions or added files separately.
Questions before you commission the work
Can additional authorised matters be inserted into the translation?
The translation follows the source approved by the company. We do not add signing powers, delegation provisions or other matters absent from it. If the company wants to change the content, first confirm the revised source version. We can identify differences between the languages and update the translation once the source is settled.
What if the representative's name differs from existing foreign-language records?
Provide the naming reference for this document and the spelling used in existing records. We list differences in letters, spaces and name order for the company or individual to confirm. Before confirmation, we do not assume that the variants identify the same person or omit parts of the name for layout reasons.
Can an unsigned draft with blank dates be translated first?
We can translate the unsigned draft, retaining blank spaces or agreed field markers. If dates, names or wording change when it is signed, provide the complete signed version for comparison. The delivery record distinguishes the draft from the updated file so unconfirmed content is not mistaken for completed information.
How should we specify layout, seal-related or additional wording requirements?
Provide the recipient's specific instructions, target language and expected file format so we can check the wording and layout to include. Confirm any requirements for additional declarations or other formalities separately. The translation delivery scope is stated explicitly, and the format of the translation does not imply any particular outcome with the recipient.
Describe the documents and request a quote
Share the languages, volume, purpose and preferred timing to confirm the scope, price and delivery. Complete files can follow once the transfer method is agreed.
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