Start with the purpose and scope
Matching identity documents
Passport details help align spellings and birth information across translations, with surnames and given names clearly distinguished to reduce ambiguity.
Translating selected pages
We identify the content and original page numbers of selected data, observation or endorsement pages rather than presenting them as a full passport translation.
Organizing old and new passports
We record each passport number and validity period separately and check any replacement notes without inferring undocumented links between numbers.
Which pages and files should you prepare?
| Material | Scope to confirm | Preparation and checks |
|---|---|---|
| Passport data page | Supply a full color image including visible fields and the machine-readable zone. | Avoid laminate glare and ensure numbers, names and dates are legible. |
| Observations and replacement pages | Include pages mentioning names, old passport numbers or issue notes. | Retain page numbers and full observations rather than one cropped line. |
| Specified endorsement or record pages | Supply required visa, endorsement or stamped pages with related notes. | Identify required page numbers and supply close-ups of overlapping stamps. |
| Cross-document name references | Supply Chinese names or historical spellings appearing on other identity records. | Identify the sources of document names, aliases and informal English names. |
Review focused on the document details
Name structure and characters
We check surnames, given names, spaces and hyphens against visible fields. Formatting characters in the machine-readable zone are not automatically treated as part of a name or used to reorder it.
Numbers and date fields
We check passport numbers and issue, expiry and birth dates field by field. Similar-looking letters and digits require a clear source rather than copying another document or guessing from machine-readable text.
Places and issuing authority
We distinguish birthplace, place of issue, nationality and issuing authority. Broad place descriptions are not supplemented with hospitals, cities or districts, and issue locations are not presented as residential addresses.
Page references and record scope
We identify pages and readable wording for endorsements, observations and stamps, retaining conditions and dates. Historical entries are translated without inferring actual stays, current permissions or later approval outcomes.
Agree the deliverables before work begins
Electronic translation
Agree PDF, Word, Excel or other formats, editability, page order and file naming. Confirm any page-by-page source correspondence before work starts.
Statements, signatures and stamps
If the recipient requires a translator statement, signature, contact details, stamp or a particular qualification, share the checklist first so the supporting set and responsible provider can be checked.
Paper copies and shipping
Agree copies, binding, source-reference pages, address and shipping milestones. Translation, supporting formalities and transit are planned separately.
Translation, notarisation, Apostille and consular legalisation are distinct stages. Check the recipient checklist to establish which stages and document combinations are needed for the intended submission.
Check credentials and document quality
See the company profile for SENIOR TRANS credential and association information. Check the holder, scope and statements or supporting work needed for this assignment before engagement.
View professional credentialsA clear path from files to feedback
Describe the files
Provide clear files or a redacted sample, with languages, purpose, volume and timing.
Agree the scope
Confirm main text and annexes, review, formats, supporting work, price and delivery.
Translate and review
Check fields, terminology, figures, dates and cross-document relationships.
Deliver and follow up
Deliver against the list and consolidate feedback; assess new source versions or added files separately.
Questions before you commission the work
What might need translating if the passport already contains English?
Check whether the recipient requires another language, observations or non-English stamps. Existing English may not cover every page, while a full duplicate translation may be unnecessary. The selected pages define the scope and how existing bilingual fields are handled.
Must the machine-readable zone be translated character by character?
The machine-readable zone contains structured characters and is distinguished from visible names and numbers. Its inclusion depends on the agreed scope and recipient instructions. Filler characters, abbreviations and check characters are not expanded into assumed personal details or substituted for unclear fields.
Can an old passport number be replaced with the new number?
Each translation retains that passport's own number and issue details. A recorded old number or replacement link can be translated, but a link is not added simply because the holder is the same. Old and new passports can be organized together while remaining separate records.
Can an unclear travel stamp be reconstructed from dates?
Stamp wording is not reconstructed from itineraries, nearby stamps or memory. Supply a clear full-page image and close-up; any remaining illegible text is identified. A separate itinerary can provide context but does not replace the visible record or establish new travel findings.
Describe the documents and request a quote
Share the languages, volume, purpose and preferred timing to confirm the scope, price and delivery. Complete files can follow once the transfer method is agreed.
Review the prepared brief before choosing email, or call us directly. Nothing is sent automatically.
